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College & Military Rep Visits

This is our process and protocol for College, Apprenticship, Career and Military Recruiters at Roosevelt:

1. College, Apprenticeship and Military Recruiters who wish to meet with small groups of students for recruitment purposes are to contact the Roosevelt High School College and Career Center to schedule an appointment to do so. These institutions will be permitted twice-yearly meetings for this purpose. These meetings will be scheduled on days/times that don’t interfere with other scheduled events that may conflict for the student population of interest. These meetings will take place in the College and Career Center during school hours.

2. Colleges and military recruiters who wish to meet with students on an individual basis will be asked to do so outside of school hours, so that students do not miss instructional time for this purpose. If a college or alumni representative, or military recruiter wants to meet with a student on the high school campus, they will be asked to arrange in advance the time to meet in the College and Career Center for this purpose. The College and Career Center encourages these meetings, and college admissions interviews, and wants to make sure that they do not conflict with other activity in the CCC.

3. Students who wish to share school information and documents (transcripts, ACT/SAT test scores, attendance, etc) with colleges, jobs, internships, military, scholarships or others will need to request these records from their counselor. It is the responsibility of the the student to collect these documents and send them through the proper school-based channels. At no point should the recruiting institution see it as their responsibility.

In the case of transcripts and test scores for college admission applications, students will be required to complete a FERPA form, signed by a parent (unless the student is 18 years of age or older) and submitted to the counseling office. No school records will be provided without this signed form. Counselors send transcripts and letters of recommendation to colleges via Naviance. Naviance does not have the capacity to send transcripts to non-college entities/institutions.

4. Students who wish to obtain their school information and documents (transcripts, ACT/SAT scores, etc) for scholarships, military recruiters, PSEO, job applications or other uses will be required to request these records from their counselor. The counselor will provide these records directly to the student (if official, in a sealed envelope) for the student to deliver to the intended institution. Documents will not be provided to any entity or institution without a signed FERPA form from the student, and without a request from the student to do so.

5. Students, families, college and military recruiters will be informed of the process and protocol at Roosevelt High School annually, so they are aware of our expectations. Others who may contact our school throughout the year will be guided through this process as needed.

Info for Students and Families

Signing Up for a College Visit in Naviance

College admissions representatives visit Roosevelt so they can meet with students in small groups and help you to decide if their college is a good fit for you. The instructions below walk you through how to sign up to see a college rep through Naviance. If you follow the steps from beginning to end, you should have no trouble meeting with the reps from the schools you are interested in throughout your 9-12th grade years.

  1. Log into your Naviance Account
    1. Click HERE to sign into your Naviance Account
    2. Enter your user-name (computer login) and password (6-digit student ID#)
      1. If you can’t get in, e-mail or to get access.
  2. Click on the Colleges Tab located on the top of the page.
  3. Click on “View All Upcoming College Visits” located at the top right of the page.
  4. Click on “Sign Up”
  5. Then Click “Sign Me Up” and YOU’RE DONE!

Once you have added yourself to the list, you need to come get a pass from Mr. Eric or Ms. Amanda in the CCC or your counselor. This pass must also be signed by your teacher.


FAQs about Rep Visits

Do I need to register in Naviance in order to attend a visit?

  • Yes, please. It is a quick and simple process (see How to Register for Rep Visits doc for detailed instructions). Registrations give us an idea of how many students we can expect to see, and we use this information for scheduling purposes.
  • If you are unable to register on Naviance, you may still attend by getting a pass from Ms. Tiffany.

Why should I meet with reps who come to Roosevelt?

  • They can offer a wealth of information about their schools and answer questions you have about attending their school and how to pay for it.
  • Meeting with visiting reps also shows your interest in a particular school, which could look good for you when they are reviewing applications. This is called demonstrated interest in the college admissions world.
  • It’s cheaper to visit with a representative at Roosevelt than to visit a campus (especially for colleges in other states!).  Start by asking your questions and getting a feel for the college through a conversation with a visiting rep.  If you’re still interested in the school, consider scheduling your own campus visit.

How do I know who's visiting?

  • All visits are listed in your Naviance account. Select ‘colleges’ and ‘view upcoming visits’. (Note: this is also where you will register for visits!) This list is most up-to-date.
  • In print on the bulletin board outside the CCC.
  • In the Monday Newsletter, the CCC Happenings, emailed out to all students (lists any visits for that week and the following week)

What happens during the visits?

  • After brief introductions by students and the representative, the college rep typically spends the first part of the visit describing the school and programs offered. S/he may tailor the description by asking students questions about their interests prior to launching into their description.  Visits often end with time for questions from students about the school, programs, admissions process, financial aid options, etc.
  • Students will find visits most helpful if they come prepared with questions about their specific interests.  Questions should go beyond the basic information that students could find on their own (for instance, “How big is your school?” can be answered by looking at the school’s website). 


Parents:  please note that these visits are reserved for students only.  Please connect with the representative about meeting him or her outside of the school day, or check the CCC Happenings for local college events.



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